General Statement of Duties
Under the supervision of the Board of Directors and guidance from the Medical Director, the Executive Director performs leadership and administrative functions to ensure that the clinic is operating smoothly. This position is charged with conducting and coordinating clinic and business operations in accordance with the Laramie Reproductive Health Mission, which is to provide access and availability to optimal reproductive health care and education to women and men of all ages, with priority to low income individuals, in Laramie and the surrounding area.
The Executive Director supervises and delegates tasks to administrative, provider and clinic staff members. The Executive Director orchestrates the everyday management responsibilities of the clinic, creates, implements, and enforces policies and procedures, and oversees the recruitment, professional development and evaluation of staff members and volunteers. The Executive Director seeks out and applies for grants and funding opportunities from a variety of agencies and other sources. The Executive Director is responsible for creating and maintaining budgets and deals with decisions regarding purchasing supplies. The Executive Director serves as the official representative of the agency.
- Directs the development and implementation of plans to ensure clinic compliance with state and federal laws, guidelines and regulations; maintains administrative records and reports of program operations. Acts as liaison with funding sources.
- Responsible for financial health of the organization, including revenue collection, purchasing, accounts payable, patient and contract accounts receivable and financial analysis of reports; This includes the coordination of the accounting system for program income and expenditures. Develops the fee schedule for board approval. Responsible for safeguarding and administrating all funds, physical assets and other agency property. Maintains daily accounting, deposits, and other financial records. Processes semi-monthly checks and payroll, maintains employee payroll and benefit records.
- Seeks out and applies for grants from a variety of agencies and other sources. Communicates with the Board about agency fund-raising activities.
- Directs the implementation of the clinic strategic plan. Demonstrate continuous improvement philosophy (self and others). Assesses clinic practices strengths and weaknesses, implementing trainings and organizing in-services as necessary for clinic staff and providers. This may also include recommending organizational changes as needed to the Board for approval.
- Is knowledgeable about national, state and local issues affecting sexual and reproductive health and informs board members about these issues during monthly meetings and other times as needed.
- Recruits, hires and supervises staff according to established personnel policies and procedures. Works with the personnel committee to regularly review and revise, as needed, personnel policies. Provides leadership, mentoring and guidance for staff including training and continuing education. Respects full confidentiality of patient records, treats patients with respect and care, and leads staff in that regard. Responsible for cross-training of critical functions.
- Seeks and accepts guidance from the clinic medical professionals and staff in monthly staff meetings and 360 degree performance reviews. Facilitates teamwork in the clinic.
- Seeks and accepts guidance and direction from the Board of Directors and maintains appropriate communications. Coordinates board activities: attends monthly board meetings and appropriate committee meetings. Provides written reports and budgets related to program operation to the Board for approval. Provides for orientation of new board members and yearly updates to include information about clinic policies, services and procedures, strategic planning progress and other clinic activities.
- In coordination with Board of Directors, the Executive Director will direct development, implementation, and adherence of clinic policies and procedures relating to finance, administration, personnel, safety and maintenance; this includes performing an annual inventory and assisting during audits by both state and federal agencies as necessary.
- In coordination with the Board of Directors, the Executive Director will direct planning, analysis, preparation, development and monitoring of clinic, grants and budgets; Prepares budget and funding requests. Authorizes and approves expenditures in accordance with approved financial policies. Provides program and budget reports on a regular basis as directed by the Board and in accordance with established financial policies.
- If a licensed nurse then practices at the highest level of their scope of practice.
- Bachelor's Degree
- Minimum 3 years of management in a professional leadership capacity
- Demonstrate excellent communication skills both written and verbal
- Grant writing experience
- Reports – director, progress, etc.
- Experience with office systems
- Demonstrate budget management skills, including QuickBooks
- Bachelor’s Degree in Nursing or other health-related field, such as kinesiology, social work, psychology
- MBA, MSW, MSN, or Masters Degree in related field
- Understanding of HIPAA, Title X and other compliance laws
- Experience in fundraising and project/program development
- Passion for reproductive rights
- Demonstrate success in managing projects
- Creation and Implementation of new policies and procedures
- Recruitment and training of staff (volunteers, professional and/or clinical)
- Documentation of adherence to policies and procedures (monitoring and follow-up)
- Experience working for a Board of Directors